DCF 1.02(1)(1) “Child-placing agency” means an agency licensed under ch. DCF 54 and s. 48.66, Stats., or a similar agency licensed in another state. DCF 1.02(2)(2) “Client” means an individual who receives child welfare services under ch. 48, Stats., or community-based youth justice services under ch. 938, Stats., that are purchased or provided by the department or a county department. DCF 1.02(3)(3) “Collection period” means the period of time that begins on the day a service is provided and ends the earliest of when the fee for the service is paid in full, when the fee is waived, or as provided under the applicable statutes of limitation in s. 893.40 or 893.97, Stats. DCF 1.02(4)(4) “Community-based youth justice services” has the meaning given for “community-based juvenile delinquency-related services” in s. 49.11 (1c), Stats. DCF 1.02(5)(5) “County department” means a county department of social services under s. 46.215 or 46.22, Stats., or a county department of human services under s. 46.23, Stats. DCF 1.02(6)(6) “Department” means the department of children and families. DCF 1.02(11)(11) “Maximum monthly payment amount” means the amount that a county department or the department has determined that an individual has the ability to pay toward fee liability per month based on the gross monthly income and number of individuals living in the family as indicated in the schedule in s. DCF 1.05 (2) (a). DCF 1.02(13)(13) “Minor” means an individual under 18 years of age. DCF 1.02(14)(a)(a) An individual who has legal custody of a minor at the time a service is provided. DCF 1.02(14)(b)(b) A resident of this state who brought a minor into the state for the purpose of adoption under s. 48.839, Stats. DCF 1.02(16)(16) “Residential, nonmedical facility” means a foster home, subsidized guardianship home, group home, residential care center for children and youth, or shelter care facility. DCF 1.02(17)(17) “Service” includes care, maintenance, supplies, and other services purchased or provided by a county department or the department under ch. 48, Stats., or as a community-based youth justice service under ch. 938, Stats. DCF 1.02(19)(19) “Social security disability insurance” means payments under 42 USC 401 to 433 for individuals determined disabled under program requirements. DCF 1.02(20)(20) “Spouse” means an individual who is married to a client at the time a service is provided or at the time a county department or the department is attempting to collect a fee. DCF 1.02(21)(21) “Subsidized guardianship home” means the home of an individual receiving payments under s. 48.623, Stats. DCF 1.02 HistoryHistory: CR 24-006: cr. Register December 2024 No. 828, eff. 1-1-25. DCF 1.03(1)(1) Establishment of fees. Except as provided under sub. (2), a county department or the department may establish fees for child welfare services under ch. 48, Stats., and community-based youth justice services under ch. 938, Stats., purchased or provided for a client. DCF 1.03(2)(2) Services for which fee is prohibited. A county department or the department may not charge a fee for a service if any of the following conditions is met: DCF 1.03(2)(a)(a) State or federal law prohibits charging a fee for the service. DCF 1.03(2)(b)(b) The county department or the department has determined that charging a fee for the service would be administratively unfeasible or would significantly prevent accomplishing the purpose of the service. DCF 1.03(3)(3) Residential services fee. A county department or the department may charge a minor client’s parent a fee for the care and maintenance of the minor client in a residential, nonmedical facility or juvenile detention facility only if the parent has not been ordered to pay child support as provided under s. 49.345 (14) (b) or (c) or ch. 767, Stats., for placement of the minor client in a residential nonmedical facility or a juvenile detention facility. DCF 1.03(4)(4) Transparency and notice. If a county department or the department establishes fees under sub. (1), it shall do all of the following: DCF 1.03(4)(a)(a) Make both printed and electronic information widely available on all of the following: DCF 1.03(4)(a)2.2. The fee amounts charged for the services or the method for determining the fee amounts. DCF 1.03(4)(b)(b) Make reasonable efforts to provide written notice of the amount of any fee that will be charged to all individuals who may be liable for the fee before the service is provided or as soon as feasible after the service begins. DCF 1.03 HistoryHistory: CR 24-006: cr. Register December 2024 No. 828, eff. 1-1-25. DCF 1.04DCF 1.04 Fee liability, exemptions, and waivers. DCF 1.04(1)(1) Persons liable. Except as provided in sub. (2), any of the following persons shall be liable for a fee: DCF 1.04(1)(a)(a) A client who is not a minor at the time the service is provided. DCF 1.04 NoteNote: An adult is not liable for a fee for services received as a minor.
DCF 1.04(1)(e)(e) A person, other than a county department or a licensed child-placing agency, that brought a child into this state for the purpose of placing the child in a foster home if the conditions in s. 48.98 (2), Stats., are met. DCF 1.04(1)(f)(f) Any other person liable by contract, law, or as determined by a court. DCF 1.04(2)(2) Fee prohibited. A county department or the department may not charge a fee to any of the following persons: DCF 1.04(2)(a)(a) A client who is a minor at the time the service is provided. DCF 1.04(3)(a)(a) A county department or the department may refrain from charging a fee, compromise the amount of a fee, or forgive all or part of a fee debt if the county department or the department determines that any of the following apply: DCF 1.04(3)(a)1.1. The individual receives medical assistance, supplemental security income, or social security disability insurance. DCF 1.04(3)(a)2.2. No payments are currently required because the individual’s maximum monthly payment amount is $0. DCF 1.04(3)(a)3.3. Collection is inappropriate due to the needs of the individual or the individual’s family. DCF 1.04(3)(a)5.5. Collection would significantly prevent accomplishing the purpose of the service. DCF 1.04(3)(b)(b) A county department or the department may waive all or part of an individual’s fee liability for a reason specified in par. (a) at any time. DCF 1.04 HistoryHistory: CR 24-006: cr. Register December 2024 No. 828, eff. 1-1-25. DCF 1.05(1)(1) Monthly bill if ability to pay. Each month during the collection period, a county department or the department shall issue a billing statement to each liable individual whose current maximum monthly payment amount is more than $0. DCF 1.05 NoteNote: A joint billing statement may be sent to all liable individuals who live at the same address.
DCF 1.05(2)(2) Determining the maximum monthly payment amount. DCF 1.05(2)(a)1.1. Subject to par. (c), a county department or the department shall determine a liable individual’s maximum monthly payment amount using information under par. (b) and the maximum monthly payment schedule issued by the department. The maximum monthly payment schedule indicates the maximum amount that the department determines a liable individual has the ability to pay toward fee liability per month based on gross monthly income and the number of individuals living in the family. DCF 1.05(2)(a)2.2. The department may collaborate with the department of health services to use a common maximum monthly payment schedule for this chapter and ch. DHS 1. DCF 1.05(2)(a)3.3. The maximum monthly payment schedule shall be updated annually based on the consumer price index for the midwest region issued by the U.S. department of labor. DCF 1.05(2)(b)(b) Financial circumstances. A county department or the department may determine the gross monthly income and number of individuals living in the liable individual’s family using any of the following: DCF 1.05(2)(b)1.1. A completed financial responsibility form, which gives due regard to the relationships and the present needs of the individual or of the lawful dependents, and documentation that verifies the information provided in the form. DCF 1.05(2)(b)2.2. Information in the county department’s or the department’s records about the liable individual and the individual’s family. DCF 1.05(2)(c)(c) Single maximum monthly payment amount. A county department or the department shall determine a single maximum monthly payment amount for a family who lives together and receives services for which a fee is charged under this chapter or this chapter and ch. DHS 1, regardless of the number of liable individuals in the family, the number of family members receiving services, the number of agencies providing services, or whether the fees were established under this chapter or ch. DHS 1. DCF 1.05(3)(3) When the maximum monthly payment amount is determined. DCF 1.05(3)(a)(a) Mandatory determination. Subject to sub. (8), a county department or the department shall determine a liable individual’s maximum monthly payment amount at all of the following times during the collection period: DCF 1.05(3)(a)1.1. When services begin or upon the county department or the department obtaining sufficient information on the individual’s financial circumstances under sub. (2) (b). DCF 1.05(3)(a)2.2. When the county department or the department receives notice that there has been a change in the financial circumstances of the liable individual or the individual’s family. DCF 1.05(3)(b)(b) Discretionary determination. A county department or the department may determine a liable individual’s maximum monthly payment amount at any of the following times during the collection period: DCF 1.05(4)(4) Optional short-cut method. A county department or the department may determine that a liable individual’s maximum monthly payment amount is $0 if the individual is receiving medical assistance, social security disability insurance, or supplemental security income. DCF 1.05(5)(5) Retroactive adjustment. Following a redetermination of a liable individual’s maximum monthly payment amount, the county department or the department may retroactively apply the new maximum monthly payment amount for up to 90 days prior to receipt of the updated financial information. DCF 1.05(6)(6) Disclosure. A county department or the department may release financial and service information to qualified staff within the county department or the department for billing and collection purposes. DCF 1.05(7)(a)(a) A county department or the department shall include all of the following in each billing statement issued under sub. (1) or (8): DCF 1.05(7)(a)1.1. An itemization of any services provided during the billing period, including the date the service was provided and the fee amount. DCF 1.05(7)(a)2.2. The date and amount of any payments received during the billing period.
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